Maintenance activity, especially on life safety systems, needs to be recorded and signed off.
Good maintenance regimes do not happen by accident: they need careful planning, proactive management and comprehensive reporting. The tone for good maintenance is also established beforehand by considerate design, intelligent construction and satisfactory commissioning.
There are specific legislative and regulatory responsibilities placed on the occupier of a building and associated premises as duty-holders to ensure the safety of the electrical installation. There are also statutory obligations to ensure the successful operation of life safety systems, such as emergency lighting and fire detection and alarm systems, when they are actually needed. Transportation systems such as lifts, escalators and moving walkways also need periodic assessment. Insurance policies may be an additional driver of this – if periodic certification cannot be produced then insurance policies may not be honoured if the need arises. BS 7671 (the IET Wiring Regulations) and the accompanying Guidance Notes discuss the periodic testing and inspection that should be at the heart of any maintenance regime for the premises’ electrical installation.
Maintenance activity, especially on life safety systems, needs to be recorded and signed off. To demonstrate compliance of fire alarms, emergency lighting and similar systems with statutory requirements a log book recording periodic tests should be used. This in turn must be left available for auditing purposes. Dates of test, anomalies, and remedial actions should all be noted.